VDR review is a process of evaluating the functionality and features. It requires companies to analyze their requirements for secure collaboration and file sharing and to compare those requirements with the capability of the virtual data room vendor. It can help businesses save time and money by ensuring the right VDR solution is chosen for the project. A review of the VDR can help to identify potential problems and risks ahead of implementing a new system.

A VDR is software-based repository which allows companies to securely upload and share sensitive data. It is a valuable tool for M&A transactions and other types of deals, allowing investment banks lawyers, law firms and others to share and exchange documents without fear of unauthorized disclosure or exposure. A VDR simplifies the document management process by combining speed, security and convenience.

When choosing the right VDR be sure to choose one that has built-in version control tools that monitor changes and allow administrators to set rules for file name storage structure, naming, and access permissions. Audit trails are meticulous and provide a clear view of the user’s activity. They also reveal who viewed what files and when. Mobile access ensures that due diligence can be carried out at any time, while an adjustable dashboard gives a snapshot of current activities.

In addition, a VDR should also provide an easy and intuitive interface that includes advanced features for collaboration. Look for features such as full-text search and automatic indexing as well as a robust workflow engine to assign tasks and live linking documents, and granular analytics for insight into project progress and productivity. Finally, select a service with flexible pricing structures depending on the storage of data, number of users and page views.